RFQ: Pottsville Street Stormwater Improvements

Project: Pottsville Street Stormwater Improvements
Location: Pottsville Street, Herndon Borough, Northumberland County, PA
Solicited by: Tonia Troup, Project Coordinator, SEDA-COG
📍 201 Furnace Road, Lewisburg, PA 17837
📞 (570) 524-4491
🌐 www.seda-cog.org
📅 Publication Date: June 27, 2025
🕙 Submission Deadline: July 22, 2025, by 10:00 AM (prevailing time)

Submission Instructions

• Submit three (3) sealed hard copies

• Clearly mark envelope:
  "Engineering Services Quotation – Pottsville Street"

• Deliver to:
  Tonia Troup, Project Coordinator
  SEDA-COG, 201 Furnace Road, Lewisburg, PA 17837

• No faxed or emailed submissions accepted

Project Overview

• Funded by a Community Development Block Grant (CDBG)

• Purpose: Mitigate stormwater issues on Pottsville Street and restore roadway

• Scope includes:

  • 2 new box inlets

  • 18" corrugated plastic piping

  • 4" rolled curb on both sides

  • Milling and resurfacing with base and wearing courses

  • Re-grading for proper drainage

Engineer Responsibilities

• Full design and documentation

• All necessary permits (excluding surveys/environmental/historic reviews)

• Bidding coordination and contract administration

• Pre- and post-construction meetings

• Site visits and final inspection

• “As Built” drawings (1 hard copy + 1 digital)

• Adherence to PA Prevailing Wage Rates

Required Meetings

1. Kick-off

2. Two development meetings

3. Final design approval/ad readiness

4. Preconstruction coordination

5. Optional pre-bid meeting

6. Bid opening and award recommendation

7. Preconstruction conference

Indicate any additional meetings and associated costs on the estimate form.

Bidding & Contract Coordination

• Prepare and distribute bid documents (up to 10 sets)

• Manage ad placements (ad costs reimbursed by Borough)

• Provide bid tabulation, award recommendation, contract execution support

• Issue:

  • Notice of Intent to Award

  • Notice to Proceed

  • Final completion documents

Construction Supervision

• Minimum 2 site visits + final inspection

• Monitor conformance, review submittals, disapprove non-compliant work

• Review and approve payment requests

• Serve as Borough’s site representative

• Frequency of visits must be estimated in quotation based on projected timeline
  (Costs will not be adjusted if duration changes)

Deliverables

• Project design and construction documents

• Cost estimates at preliminary and final stages

• Project design timeline with milestones

• List of subconsultants (if applicable)

• Final “As Built” drawings (physical + digital)

Terms of Payment

• Lump sum contract (includes all services and reimbursables)

• Monthly billing based on percentage completed

• Payment contingent on DCED disbursement

Compliance Requirements

MBE/WBE Participation Goals

• MBE: 5%

• WBE: 3%
  (for projects with CDBG/ESG/HOME funds)

Section 3 Participation (24 CFR Part 75)

• Applies only to construction contracts over $200,000

• Engineer should support client’s compliance with:

  • 25% of labor hours = Section 3 workers

  • 5% of labor hours = Targeted Section 3 workers

  • Professional services labor hours may count but must be reported separately

Evaluation Criteria

Quotations will be scored on:

1. Responsiveness to RFQ

2. Relevant experience and past performance

3. Quality of previous work

4. Resources and track record of timely completion

5. Cost

6. Commitment to MBE/WBE participation

Required Documentation

• Completed Standard Engineering Estimate

• Minimum of two (2) references (similar projects, last 3 years)

• MBE/WBE Certification (if applicable)

• Solicitation & Commitment Statement

• Professional Liability Insurance coverage limits

Contact for Questions

Tonia Troup
📧 ttroup@seda-cog.org
📞 (570) 524-4491