RFQ: Pottsville Street Stormwater Improvements
Project: Pottsville Street Stormwater Improvements
Location: Pottsville Street, Herndon Borough, Northumberland County, PA
Solicited by: Tonia Troup, Project Coordinator, SEDA-COG
📍 201 Furnace Road, Lewisburg, PA 17837
📞 (570) 524-4491
🌐 www.seda-cog.org
📅 Publication Date: June 27, 2025
🕙 Submission Deadline: July 22, 2025, by 10:00 AM (prevailing time)
Submission Instructions
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Submit three (3) sealed hard copies
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Clearly mark envelope:
"Engineering Services Quotation – Pottsville Street" -
Deliver to:
Tonia Troup, Project Coordinator
SEDA-COG, 201 Furnace Road, Lewisburg, PA 17837 -
No faxed or emailed submissions accepted
Project Overview
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Funded by a Community Development Block Grant (CDBG)
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Purpose: Mitigate stormwater issues on Pottsville Street and restore roadway
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Scope includes:
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2 new box inlets
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18" corrugated plastic piping
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4" rolled curb on both sides
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Milling and resurfacing with base and wearing courses
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Re-grading for proper drainage
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Engineer Responsibilities
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Full design and documentation
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All necessary permits (excluding surveys/environmental/historic reviews)
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Bidding coordination and contract administration
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Pre- and post-construction meetings
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Site visits and final inspection
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“As Built” drawings (1 hard copy + 1 digital)
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Adherence to PA Prevailing Wage Rates
Required Meetings
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Kick-off
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Two development meetings
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Final design approval/ad readiness
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Preconstruction coordination
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Optional pre-bid meeting
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Bid opening and award recommendation
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Preconstruction conference
Indicate any additional meetings and associated costs on the estimate form.
Bidding & Contract Coordination
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Prepare and distribute bid documents (up to 10 sets)
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Manage ad placements (ad costs reimbursed by Borough)
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Provide bid tabulation, award recommendation, contract execution support
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Issue:
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Notice of Intent to Award
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Notice to Proceed
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Final completion documents
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Construction Supervision
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Minimum 2 site visits + final inspection
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Monitor conformance, review submittals, disapprove non-compliant work
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Review and approve payment requests
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Serve as Borough’s site representative
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Frequency of visits must be estimated in quotation based on projected timeline
(Costs will not be adjusted if duration changes)
Deliverables
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Project design and construction documents
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Cost estimates at preliminary and final stages
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Project design timeline with milestones
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List of subconsultants (if applicable)
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Final “As Built” drawings (physical + digital)
Terms of Payment
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Lump sum contract (includes all services and reimbursables)
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Monthly billing based on percentage completed
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Payment contingent on DCED disbursement
Compliance Requirements
MBE/WBE Participation Goals
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MBE: 5%
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WBE: 3%
(for projects with CDBG/ESG/HOME funds)
Section 3 Participation (24 CFR Part 75)
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Applies only to construction contracts over $200,000
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Engineer should support client’s compliance with:
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25% of labor hours = Section 3 workers
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5% of labor hours = Targeted Section 3 workers
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Professional services labor hours may count but must be reported separately
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Evaluation Criteria
Quotations will be scored on:
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Responsiveness to RFQ
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Relevant experience and past performance
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Quality of previous work
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Resources and track record of timely completion
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Cost
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Commitment to MBE/WBE participation
Required Documentation
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Completed Standard Engineering Estimate
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Minimum of two (2) references (similar projects, last 3 years)
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MBE/WBE Certification (if applicable)
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Solicitation & Commitment Statement
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Professional Liability Insurance coverage limits
Contact for Questions
Tonia Troup
📧 ttroup@seda-cog.org
📞 (570) 524-4491