Pottsville Street Stormwater Improvements

REQUEST FOR QUOTATIONS (RFQ)

Project: Pottsville Street Stormwater Improvements
Location: Herndon Borough, Northumberland County, PA
Funding Source: Community Development Block Grant (CDBG)
Solicited By: Tonia Troup, Project Coordinator, SEDA-COG
📍 201 Furnace Road, Lewisburg, PA 17837
📞 (570) 524-4491 | 📧 ttroup@seda-cog.org

Publication Date: September 27, 2025
Deadline: October 30, 2025, at 11:00 AM (local time)

Submission Instructions

• Submit 3 hard copies of quotation

• Seal and clearly mark: “Engineering Services Quotation – Pottsville Street”

• Deliver to:
  Tonia Troup, Project Coordinator
  SEDA-COG
  201 Furnace Road, Lewisburg, PA 17837

• Faxed or emailed quotations will not be accepted

• Public opening at SEDA-COG Board Room

Project Description

Herndon Borough will use CDBG funds to mitigate stormwater issues and rehabilitate Pottsville Street.

Planned Improvements:

• 2 new box inlets with 18" plastic corrugated pipe

• 4" rolled curbs on both sides

• Milling and paving with base and wearing courses, sloped for proper drainage

• Extend roadway life at least 7 years

The Engineer will provide design, permitting, specifications, bidding support, construction oversight, and project close-out. Federal Wage Rates apply.

Engineer Responsibilities

• Full design drawings/specifications

• Identify options for modifying existing systems

• Provide preliminary and final opinions of probable construction costs

• Include all required permits and fees in quotation (surveys/environmental/historic reviews excluded)

• Attend required meetings:

  • Kick-off + 2 development meetings

  • Final design approval/ad readiness

  • Pre-bid (optional)

  • Bid opening (prepare tabulation)

  • Award recommendation

  • Preconstruction conference

• Provide project design schedule with milestones

Bidding & Contract Coordination

• Prepare contract documents, bid forms, and compliance documents

• Distribute up to 10 bid packages

• Manage bid advertisements (ad costs reimbursed by Borough)

• Oversee award process: notices, agreements, start, completion, close-out

Construction Supervision

• At least 2 site visits + final inspection

• Monitor quality and compliance; disapprove deficient work

• Review/approve submittals and payment requests

• Provide “As Built” drawings (1 hard copy + 1 digital)

Payment Terms

• Lump sum contract (all reimbursables included)

• Monthly billing by percent complete

• Payment contingent on DCED reimbursement

Participation Goals

• MBE: 5%

• WBE: 3%

• Section 3 (24 CFR Part 75): For federal funding > $200,000

  • 25% labor hours = Section 3 workers

  • 5% labor hours = Targeted Section 3 workers

• Section 3 does not apply to professional services, but support is expected

Evaluation Criteria

1. Responsiveness to RFQ

2. Relevant experience/past performance

3. Quality of previous work

4. Resources and record of timely delivery

5. Cost

6. Commitment to MBE/WBE participation

Required Submissions

• Completed Standard Engineering Estimate Form

• Minimum of 2 project references (last 3 years)

• MBE/WBE certification (if applicable)

• Solicitation & Commitment Statement

• Professional Liability Insurance coverage limits

Reservation of Rights

Herndon Borough may reject any or all quotations, waive irregularities, or negotiate terms.