Pottsville Street Stormwater Improvements

REQUEST FOR QUOTATIONS (RFQ)

Project: Pottsville Street Stormwater Improvements
Location: Herndon Borough, Northumberland County, PA
Funding: Community Development Block Grant (CDBG)
Solicited By: Tonia Troup, Project Coordinator, SEDA-COG
📍 201 Furnace Road, Lewisburg, PA 17837
📞 (570) 524-4491 | 📧 ttroup@seda-cog.org

Publication Date: September 27, 2025
Deadline: October 30, 2025 at 11:00 AM (local time)

Submission Instructions

• Provide 3 copies of the quotation

• Seal and clearly mark envelope: “Engineering Services Quotation – Pottsville Street”

• Deliver to:
  Tonia Troup, Project Coordinator
  SEDA-COG
  201 Furnace Road
  Lewisburg, PA 17837

• Quotations must be received by deadline; faxed or emailed submissions cannot be accepted

• Public opening at SEDA-COG Board Room

Project Description

Herndon Borough will use CDBG funds to mitigate stormwater issues and restore Pottsville Street, which is in poor condition due to erosion, worn pavement, and failing drainage.

Scope of Improvements:

• Install 2 new box inlets connected by 18" plastic corrugated pipe

• Install 4" rolled curbs on both sides to channel stormwater away from sidewalks and basements

• Mill and repave roadway with new base and wearing course, sloped for proper drainage

• Extend useful life of roadway by at least 7 years

The selected Engineer will provide design, permitting, specifications, bidding assistance, construction administration, and project close-out. Federal Wage Rates apply.

Project Design Requirements

• Complete design drawings/specifications per professional standards

• Investigate existing systems and provide modification recommendations

• Plans must allow deletion or addition of segments if costs vary

• Include anticipated permits with fees (paid by Engineer)

• Surveys and environmental/historic/archaeological reviews are excluded

• Attend required meetings:

  • Kick-off + 2 development sessions

  • Final design/approval to advertise

  • Pre-bid (optional)

  • Bid opening (Engineer prepares bid tabulation)

  • Award recommendation

  • Preconstruction conference

  • 4 preconstruction-related sessions

• Provide project design schedule with milestones

• Provide preliminary and final opinions of probable construction costs

Bidding & Contract Coordination

Engineer will:

• Prepare all bid documents, bond forms, compliance forms, and agreements

• Distribute up to 10 bid packages

• Publish advertisements (ad costs reimbursed by Borough)

• Manage contract award process: notices, agreements, start, substantial completion, final inspection, close-out

Construction Supervision

• Minimum 2 site visits + final inspection

• Monitor progress and quality; disapprove non-conforming work

• Review/approve contractor submittals and payment requests

• Serve as Borough’s site representative

• Provide “As Built” drawings (1 print + 1 electronic copy)

Payment Terms

• Professional Services Agreement with Borough

• Lump sum fee (includes all reimbursables)

• Monthly billing based on percentage complete

• Payments contingent on DCED reimbursement

MBE/WBE & Section 3 Participation Goals

• MBE: 5%

• WBE: 3%

• Section 3 (24 CFR Part 75): Applies to federal projects > $200,000

  • 25% of labor hours = Section 3 workers

  • 5% of labor hours = Targeted Section 3 workers

  • Section 3 does not apply to professional services, but firms are encouraged to support compliance

Evaluation Criteria

Quotations will be scored based on:

1. Responsiveness to RFQ

2. Relevant experience and past performance

3. Quality of previous work

4. Resources and record of timely delivery

5. Cost

6. Commitment to MBE/WBE participation

Required Submissions

• Completed Standard Engineering Estimate Form

• At least 2 references (similar projects, within last 3 years)

• MBE/WBE certification (if applicable)

• Solicitation and Commitment Statement

• Proof of Professional Liability Insurance coverage

Reservation of Rights

Herndon Borough reserves the right to reject any or all quotations, waive irregularities, or negotiate terms.