The Gatehouse HVAC and Electrical Upgrades Project

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Project: The Gatehouse HVAC and Electrical Upgrades Project
Owner: The Gatehouse
Engineer: Peters Consultants, Inc.
📍 2701 Columbia Boulevard, Bloomsburg, PA 17815

Bid Submission Details

  • Deadline: September 24, 2025, at 11:00 AM (local time)

  • Submission Options:

    • Online via PennBid

    • Hard copy sealed bids (marked “Sealed Bid for The Gatehouse HVAC and Electrical Upgrades Project”) delivered to the Engineer’s office

  • Bid Opening Location: Peters Consultants, Inc., 2701 Columbia Boulevard, Bloomsburg, PA

  • Review & Award: Bids reviewed by The Gatehouse; contract award contingent upon SEDA-COG approval for CDBG compliance

Pre-Bid Meeting

  • Date: September 17, 2025

  • Time: 11:00 AM

  • Location: On site at The Gatehouse, 21 Gatehouse Drive, Danville, PA 17821

  • Attendance: Optional

Project Scope

  • Install a new HVAC system in the existing building, including:

    • 12 individual wall units with wireless thermostats (all major rooms)

    • Retain existing heating system for backup/supplemental use

    • Three outdoor condenser inverters (one per floor), with underground piping/electrical connections into basement

    • Concealed infrastructure routed through building via existing radiator pipe chases

    • Conceal power, condensation, return, and supply lines with crown molding (full perimeter installation where required)

    • Use boxed-out corners for vertical runs (no additional exterior-mounted components)

  • Electrical upgrades throughout the building per technical specification (Part III, Section 04060)

  • Work separated into two contracts:

    • Mechanical Construction

    • Electrical Construction

    • If awarded separately, contractors must coordinate work

  • Contractors must coordinate with Engineer, SEDA-COG, and The Gatehouse, and obtain all necessary permits

Contract Documents

  • Online: http://PennBid.Bonfirehub.com

  • Hard Copy: Available from Peters Consultants, Inc.

    • $45 per set (+$25 shipping if required)

  • In-Person Review: Free at Engineer’s office, weekdays 8:00 AM – 4:30 PM

Bid Security & Bonds

  • Bid Bond: 10% of total bid required with submission

  • Upon Award: Contractor must promptly provide performance and payment bonds, insurance, and required submittals

Labor & Compliance Requirements

  • Davis-Bacon wage rates apply

  • Equal Employment (EO 11246):

    • Female participation goal: 6.9%

    • Minority participation goal: 1% (on-site construction, contracts > $10,000)

  • MBE/WBE & Section 3 Requirements:

    • MBE goal: 5%

    • WBE goal: 3% (contracts ≄ $25,000)

    • Section 3 goals (if HUD/CDBG funding > $200,000):

      • 25% of labor hours = Section 3 workers

      • 5% of labor hours = Targeted Section 3 workers

    • Documentation of solicitations and commitments must accompany bid

    • Section 3 businesses may receive preference

Reservation of Rights

The Gatehouse may:

  • Hold bids for up to 60 days (or longer if allowed by law)

  • Reject any or all bids

  • Waive irregularities

  • Negotiate contract amounts

The Gatehouse does not discriminate based on race, color, national origin, sex, religion, age, disability, or familial status in employment or services.

Issued by:
SEDA-Council of Governments
Contact: Ms. Leslie Hosterman, Project Coordinator

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